Policies and procedures

Three children smiling

Ofsted and the EYFS require all early years providers to have policies and procedures in place to safeguard their children.

Essential policies and procedures of the EYFSAlliance publication Essential Policies & Procedures for the EYFS provides templates policies and procedures covering all aspects of the EYFS, including safeguarding and child protection. 

When time comes to prepare the policies and procedures for your setting, you should consider:

  • What are the types of safeguarding issues that might come up in this provision?
  • How should everyone in the setting deal with this?
  • What are the requirements?

Safeguarding policies and procedures should typically include arrangements for e.g:

  • recruitment and supervision of staff
  • creating and maintaining a safe environment
  • arrangements for risk assessment
  • how settings will record and store information securely and in line with data protection requirements
  • how you will respond to complaints and allegations against staff
  • your record keeping procedure
  • use of mobile phones and cameras
  • administering medicine

(Note: this list is not exhaustive)

Organisations need to be transparent and share their policy statement.

This should include a statement of value and intent. It should capture why this policy is in place, what the organisation aiming to achieve, and make reference to the legislation which underpins the policy. It should also clearly indicate who the policy applies to. The policy statement should be supported by procedures, which explain how this will be achieved and clarify who should do what. It should link to other relevant policies and procedures where relevant

Organisations also need to consider how they will ensure that everyone is trained in the policies and procedures, understands them and are able to implement them

It is expected that early years practitioners receive adequate training in child protection matters and are aware of the signs and signals of abuse in children.

Early years providers are required to have a designated person in every setting who has the lead responsibility for safeguarding, and should discuss learning needs and organisational policies during staff inductions and during regular supervisions.

The new General Data Protection Regulation (GDPR)

It is important you are aware that from May 25 2018 a new EU law called the General Data Protection Regulation (GDPR) will come into effect.

It will replace the current Data Protection Act 1998 and the changes will remain in place even after the UK leaves the EU in 2019.

GDPR will give individuals greater control over their own personal data.

So even though your early years setting may already have a data protection policy in place, some significant changes will be needed.

See what your setting needs to do to prepare by visiting our GDPR information page.

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